![]() Working with a supplier that understand both worlds removes complexity and boosts ROI. Virtual and hybrid events are on the rise and should be written into policies moving forwards.Consolidation to one supplier for management of both travel management and meetings & events programs provides policy control, optimizes supplier deals, and simultaneously provides traveler tracking capabilities.Supports travel policy and duty of care:.Drives adoption and compliance if managed centrally and continuously communicated.Management reporting captures all spend, not just the transient elements.Greater visibility across travel and M&E spend can support supplier negotiations,.Let’s take a look at some of them now… More benefits of an integrated approach Although there are some hurdles to overcome along the way, there are huge potential benefits to program integration. We’ve also seen the merging of mature meetings and travel programs, as innovative leaders from both areas have sought further improvements - together going beyond their historically separate areas of responsibility. The pause in travel resulting from the pandemic may have caused a re-think, but also provided the breathing space to do it.Įven before Covid, we had seen a trend towards Travel Managers and Procurement starting to look at meetings & events in more detail, some with a view to gaining visibility, others having to report cost and spend to leadership, or to meet duty of care obligations. In most instances they simply had too much already on their plates to even try to take an additional category under their wing. If we rewind two years, organizations saw their travel program as a fait-accompli or deemed meetings & events as ‘just too complicated’ to even attempt to tackle. Why do we differentiate? A meeting may be internally at another office, or it may be with one or two customers at their office locations, but any way you look at it, it’s all Travel & Expense spend that the organization needs to optimize. Travel is often to attend meetings, but not necessarily events. Though there are many advantages, there are also stark contrasts. ![]() In conjunction with this, it is our experience that thoughtful and well-communicated policies, that embrace all areas of travel, can support travelers' engagement, wellbeing and employee retention. In addition, consolidating with one supplier to manage both delivers better policy control, helps to optimize your supplier deals and simultaneously provides the ability to track travelers. By combining your travel and meetings & events program, you will get more transparency into total spend from both areas, not to mention enhanced supplier negotiations and risk mitigation, driving adoption and compliance. Joint sourcing is one super-strategic benefit. In addition to benefiting the organization, the influence of the travel function and its team expands. Why combine travel with meetings & events?Ĭombining business travel with meetings & events is an opportunity for those managing travel programs to move into broader, more strategic roles as employee collaboration or mobility managers. According to Cirium, business travel is expected to accelerate in 2022 driven by an increase in meetings & events, with companies already having increased their business travel spend. Add to that today’s model of hybrid and remote working and it raises profound questions about an organization's approach to employee travel, when and where to bring people together - and why it should be done in the first place.īut aside from the obvious wellbeing and duty of care practicalities, there are other benefits to maximizing the value of integrated travel, meetings and events programs. ![]() Whether the crises are a result of a global pandemic, natural disaster or a political conflict, organizations have a duty of care to know where their employees are to be able to support them in any kind of force majeure situation. We’ve seen all too recently the devastating impact of world events and the effect they have on people and their movement. ![]()
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